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Human Resources

The Human Resources Functionality is integrated into all aspects of Info.Net.
It consists of the following major functions:

· Employee definitions
· Employee pay rates
· Labor transactions, queries and reports
· Insurance assignments
· Emergency notification data
· Dependents definitions
· Payroll deduction definitions
· Equipment assignments
· Employee reviews
· Expense reporting
· Education / qualification / skill codes
· Employee authorization / access control
· Employee availability
· Credit card control
· Employee requisitions
· Pay grades
· Applicant definitions
· Human resources contact control
· Communications definitions

Whitepapers covering these subjects are listed at the bottom of this page.
Placing your cursor over any of the features listed below, will give you more information about the subject.

Employee DefinitionEmployee definitions include their full address, contact information, and any number of communications entries, their basic payroll information and their current and historical assignments and review information.

The payroll information includes the employee current pay rate, their pay type and pending pay rate and pending pay rate scheduled implementation date.
This payroll data will be used to compute direct manufacturing rate variance entries, actual labor costs and to create automatic period ending accounting entries for indirect employees.

Pay Type DefinitionsThe pay type code is assigned to individual employees, and defines how the employee is to be paid, or the conditions under which the employee is being paid. The pay type codes are as follows:

· Hourly
· Salaried (monthly)
· Salaried (biweekly)
· Full commission
· Base plus commission
· 1099 – Temporary / subcontractor (hourly)

Labor Transactions / ChargingLabor charges for both direct, hourly personnel and indirect salaried personnel can be recorded by the INFO.NET labor transactions routines.
Direct labor charges can be entered through a variety of methods including bar code readers. The system will track direct production labor charges with both standard and actual values, producing charges to a labor rate variance account to account for any differences.

Indirect labor charges can be made manually through the labor transaction system, or the system will automatically charge indirect employee time to a user defined default account.

Payroll InterfaceAlthough INFO.NET does not include a payroll system, all of the data elements related to payroll payments are included in the INFO.NET time and attendance routines with the exception of tax calculations.

The labor transactions generated within the INFO.NET labor transaction system plus the labor transactions automatically created for auto charging employees by the preliminary period closing routine, coupled with the GL account, user defined employee deduction data and the overtime payment calculations, will provide all of the data required for a payroll payment system.

Employee Pay Grades Employee pay grades can be defined to control the upper and / or lower employee pay values (either hourly or monthly salaried). The employee pay rate edit program will require a pay grade entry if one or more pay grades have been defined. The upper and lower pay rates defined in the entered pay grade will be used in editing the employee pay rate.

Insurance DefinitionAfter defining available types of insurance, specific insurance entries can be assigned to employees. The employee level insurance data includes insurance amounts, deductible amounts, beneficiaries and various other data.

Employee RequisitionsFor requisitions to fill employee positions, employee requisitions can be created in the INFO.NET employee requisition routine. Both open and closed (or completed) requisitions can be listed in the program employee requisition report. An employee requisition consists of a basic description of the open position with any number of educational or skill code requirements for the position.

Approval of the requisition can be made at the human resource level and / or at the administration level. The employee requisition approvers are controlled through the ‘Authorization / Access Control’ routines.

Unlimited Communication EntriesWhen employee communications entries are required (telephone numbers, email addresses, twitter, facebook, google, etc), the system provides the ability to define any number of these entries for whichever entry is being defined, as in customer, vendor, employee definitions, etc. The user can also define any number of communication classes that will permit the categorization of these communications entries.

Contract (1099) DefinitionsIn addition to the normal employee edit routines, specific routines are available for use in defining contract employees – or any subcontractor doing work under a ‘1099’ or accounts payable type of payment.

Temporary EmployeesAside from a different pay type, temporary employee data is similar to regular employee data with the exception that temporary employees will not accrue vacation or sick pay hours.

Employee AvailabilityDates or times in which employees (or equipment) will not be available for use, such as vacations or illness can be stated in the employee availability tables. These entries will be used in capacity planning and in the finite planning system.

Applicant DefinitionsApplicant data can be defined in a normal applicant edit routine, or if desired, the actual applicant can be given access to a special program in which they can enter most of the applicant data themselves.

The applicant data includes any number of the applicant qualifications or educational entries based on previously defined qualification / education entries. If the applicant is to be hired, the applicant data can be rolled directly into the employee data table.

Applicant Education / QualificationsAs a part of the applicant data, any number of educational or general qualification entries can be entered for the applicant. The qualification entries or skill code entries will be largely dependent on previously defined classes of qualifications or skills, but the educational entries are more free form.

Corporate Insurance DefinitionsIn addition to insurance policies that directly apply to employees, such as health or life insurance, all of the corporate insurance policies can be defined in the INFO.NET database, including effective dates, monthly costs, policy numbers and document references.

Organization Structure ReportingThere are two different reports in this area. Department and facility definitions contain a ‘report to’ specification, permitting a structural listing of the facilities and departments within an entity. Employee listings show the manager and all the people, departments and resource classes that report to them.

Pay Rate and Work Week DefinitionThe INFO.NET system can be used to define both current pay rates and pending rates for all employees, whether salaried or hourly (or contracted). If required, the pay rates are guided by upper and lower bounds of user defined pay grades. The employee's current pay rate will be automatically implemented from a pending pay rate by the labor transaction routine on the date specified by the user. Every employee database record includes the beginning and ending schedule time for each day in their work week.

Employee Review HistoryThe review cycle time in months is defined in the basic employee definition, but the actual employee review data is entered and edited in the employee review routine. The entry of review data is limited to supervisors and the individual employees assigned to the supervisor. The employee review itself is a text field of unlimited length, and any number of dated reviews may be held in the review database.

Education / Qualification DefinitionsThe education / qualification class definition includes a description, effective dates and a type code that is used to indicate whether the code is a qualification class code (based on a ‘yes / no’ indicator) or a skill code (which will require a skill level when used in an employee definition). If the code is used to control educational levels, no level is required.

Qualifications or skill codes can then be assigned to employees. The applicability of a qualification or skill code will be based on the effective dates, and if a skill code is being assigned, a skill level (from 1 to 10) will be a required entry.

To specify employee educational levels, the employee assignment routine has a secondary screen that permits the entry of degrees and schools.

Expense Account Tracking and ControlThe employee expense data edited within the expense account routines includes the detailed expense charges and a description of the resolution of the expense charges. The ability to authorize payment for the employee expenses is then controlled by employee approval assignments.

The accounts payable vouchers are automatically created in the accounts payable system and all subsequent accounts payable payment data will contain references to the employee expense reports in both it's voucher and check historical data.

Employee Credit Card AssignmentsThe company credit cards held by employees are defined in a data table in the human resources module. These credit cards can be used when adding purchase orders, however the purchase order edit programs will ensure that the single P/O limits defined on the credit cards are not exceeded. An alert is available that will list those employee with credit card values exceeding a value specified by the user creating the alert.


Equipment AssignmentsEquipment, or fixed assets of any type, can be assigned to employees and may be included in various listings of employees or equipment.

Employee Approval DefinitionsThe system contains several areas with optional approval requirements, including:

Purchase orders
Purchase order based on purchased item classes
Purchase requisitions
Sales orders
Sales orders based on product classes
Sales quotes.
Engineering changes
Discrepant material reports (DMRs)
Accounts payable payments
Manual account balances
Preliminary close generated account balances
Expense reports
Employee requisition approval

In all of the above areas, the system will not permit further processing of these items (e.g. purchase order, sales order, etc) without going through the approval procedure. The approval system is initiated in the various module parameter edit programs and the approvers (employees) for each of the above approval requirements are specified in the employee approval routine.

Employee Labor ReportingThere are numerous reports listing costed employee activity, and where available, employee efficiency. There are also several proactive alert entries available that can be used to notify supervisors of aberrant labor charging.

Deduction DefinitionsPayroll deductions, other than normal computed tax deductions, can be defined in the employee deduction tables and then assigned to specific employees. The deductions can be defined as a fixed value, or as a percentage of either an employee’s full payroll payment, or as a percentage of an employee’s net payment.

Contact Definitions and ControlTo track outside human resource contacts, including applicants, or any type of external contact, the contact system will provide a descriptive database of the contacts and contact sessions.

 
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